Lab Inventory Management Features

A complete platform for reagent tracking, experiment planning, and compliance. Built for research teams that need inventory management without the complexity.

Inventory Tracking

In a survey of ~1,000 lab professionals, 70% said their biggest inventory problem is simply not knowing what they already have. Track every reagent at the lot level with complete visibility into quantities, expiration dates, and storage locations.

  • Lot-level tracking with batch and catalog numbers
  • Automatic expiration date monitoring
  • Personal, group, and shared inventory ownership
  • Pull and transfer reagents between users
  • Lot-level recall and traceability support
  • Sterile and RNase-free status tracking for sensitive reagents
  • Purchase cost tracking with lab-wide currency settings (7 currencies supported)
Labsistant inventory tracking interface showing reagents with lot numbers, vendors, storage locations, quantities, expiration dates, and hazard levels

Experiment Scheduling

Nearly one in four researchers report missing experiments because a reagent was unavailable when needed. Create reusable experiment templates with defined reagent requirements, schedule runs on a visual calendar, and automatically track consumption as you work.

  • Reusable experiment templates with protocols
  • Define reagent requirements per experiment
  • Visual calendar for scheduling and planning
  • Automatic reagent consumption tracking
  • Zone-aware reagent sourcing rules
Labsistant experiment scheduling calendar with visual planning view showing scheduled experiments, status indicators, and filtering options

Storage Management

Organize your lab with hierarchical storage locations, temperature zones, and containment areas. Always know exactly where every reagent is stored.

  • Hierarchical storage locations (rooms, freezers, shelves)
  • Temperature tracking (freezer, fridge, room temp)
  • Containment zones (BSL-2, clean rooms, hoods)
  • Zone-based flow rules for compliance
  • Visual organization with custom naming
Labsistant storage locations management showing lab rooms, freezers, fridges, and temperature zones organized hierarchically

Stock Alerts

The median lab loses roughly $9,600 per year to expired or wasted chemicals. Never run out of critical reagents. Set personal and group alerts at custom thresholds and get notified before stock runs low or expiration dates approach.

  • Personal and group-level alerts
  • Custom threshold-based notifications
  • Location-specific monitoring
  • Low and critical status indicators
  • Dashboard alerts for quick visibility
Labsistant stock alerts panel showing low inventory warnings with threshold tracking for critical reagents

Audit Trails

Barely half of labs say they feel prepared for an unannounced audit. Maintain complete, immutable records of every inventory change. Built for regulatory compliance with audit logs that can never be deleted or modified.

  • Complete immutable history of all changes
  • Every inventory action recorded automatically
  • User attribution on all actions
  • Compliance-ready reporting and export
  • Cannot be deleted or modified by anyone
Labsistant audit log showing complete history of reagent usage, additions, transfers, and experiment activity with timestamps and user attribution

Team Collaboration

Built for how research teams actually work. Role-based permissions ensure everyone sees what they need while maintaining proper access control.

  • Three role levels: PI, Researcher, Junior Researcher
  • User groups for project organization
  • Role-based permissions throughout the app
  • Lab-wide visibility and settings for PIs
  • Email-based invite onboarding
Labsistant user management interface showing team members, roles, research groups, and permissions for lab collaboration
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